Employee self service

Who this is for

Every employee signs in the same way everyone else does: an email address and a password, or an emailed one-time code as an alternative to typing a password. Someone without a personal email address is given a company-assigned one by their HR admin, so nobody is left out of the same sign-in door for lack of a Gmail account. There is no phone-number or employee-code sign-in, and no SMS or WhatsApp option, by design.

What self service is built for

Employee self service (ESS) is aimed squarely at the phone most staff actually carry: an inexpensive Android device, a small screen, GPS accurate to roughly a hundred metres rather than a handful, and a connection that drops in and out over the course of a day. Every screen a regular employee uses is built against that phone, not a demo device on office Wi-Fi.

What an employee can do

• Check in and out, from inside their work site's mapped radius. See Attendance and check-in for how that radius is sized so an honest person's ordinary GPS wobble never locks them out.
• File a leave request against their own balance, see its status, and see the decision once their approver has made one.
• View their own payslips, once a run reaches Locked or Paid, never before: a payslip only appears once its figures are the figures that were agreed.
• See their own attendance record, in the same P/A/L/V/H/W grid a supervisor sees, scoped to themself.

What an employee cannot do

Self service never shows one employee another's salary, payslip or leave balance. Whether a manager can see the salary figures of the people reporting to them is itself a company setting (payroll.salaryVisibleToManagers) that defaults to hidden, because visibility into someone else's pay is a company's decision to make deliberately, not a default anyone should inherit by accident.

Turning it on

Self service is one of the modules a company switches on per its own contract, alongside attendance, leave, payroll and the rest: see the modules list on the home page for the full set, and Settings that matter for what to configure before employees start using it.